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Employment:


Accounting Technician


Overview Incorporated in 1931, Montana State University Bookstore, Inc. (MSU Bookstore), is a student-faculty owned cooperative that serves Montana State University and the surrounding Gallatin Valley community.

As a student-faculty co-op, MSU Bookstore seeks to provide the lowest possible pricing on textbooks for our students. This is done through rebating the excess profits of previous years’ sales back to our student owners through aggressive textbook discounting.

Primary responsibilities
The Accounting Technician position is responsible for the day-to-day operations of the Accounting Department, and as such, is responsible for preparing and completing the accounting and cash reconciliation and processes that insure MSU Bookstore is maintaining accurate/appropriate controls, balancing accounts, and following GAAP to insure accuracy and completeness of records for MSU Bookstore. Cross-trained in both accounts payable and accounts receivable, the Accounting Technician position is responsible for understanding and completing all necessary accounting procedures in the office. This position reports directly to the Budget Officer and indirectly to the Controller and to the Chief Executive Officer of the corporation. A breakdown of the specifics of the accounts payable (A/P) and accounts receivable (A/R) responsibilities are listed below:

A/P
  • Process invoices, charge-backs & credit memos in an organized and timely manner.
  • Verify approval & coding on all invoices and check requests.
  • Pay vendors by monitoring discount opportunities; verifying federal ID numbers; remittance addresses, scheduling and preparing checks; resolve purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Update and maintain vendor database.
  • Maintain historical records by filing open and paid invoices, charge-backs & credit memos.
  • Reconcile credit card statements.
  • Process expense reports.
  • Development and maintenance of Excel spreadsheets.
  • Resolve invoice and merchandise returns with all departments.
  • Accomplish accounting and organization mission by completing related results in a timely manner.
  • Assist with audit support as necessary.
  • Work with departments and Vendors to resolve account issues when necessary.
  • Create & update 1099s.
  • Process manual checks.

    A/R
  • Process accounts receivable from batch entries to month-end closings and statement preparation and distribution.
  • Post customer payments by recording cash, checks, and credit card transactions.
  • Verify validity of account discrepancies by obtaining and investigating information from sales, promotions, departments, and customers.
  • Resolve valid or authorized deductions by entering/adjusting approved entries.
  • Balance check cashing drawer daily.
  • Balance cash and prepare bank deposits daily.
  • Process accounts receivables and incoming payments in compliance with financial policies and procedures.
  • Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.

    General Office Responsibilities
  • Answer telephones and process & resolve all requests.
  • Provide funds from store safe to cashiers as needed.
  • Process mail/internet orders, telephone orders, and internet orders.
  • Process cash, charge and credit card transactions for office.
  • Open and close accounting area Monday thru Friday & occasional Saturday as well as home football games at stadium.

    Position requirements
  • Bachelor’s degree in Accounting or a related field, or relevant work experience.
  • Demonstrated knowledge of AS400-based accounting systems.
  • Ability to maintain confidential information.
  • Demonstrated knowledge of GAAP.
  • Ability to multi-task.
  • Ability to function in a team environment and to put others above self.

    Preferred requirements
  • Familiarity with MBS POS systems and database platforms.
  • Experience working in a 501(c3) non-profit corporation or Co-op.

    Salary information
  • Commensurate with Experience.

    Please submit your resume and cover letter to:
    Kathie Sullivan
    125 Strand Union Building
    Bozeman, MT 59717
    kathie.sullivan@montana.edu

    Floor Associate & Merchandise Buyer

    (Gifts, Trade Books, Food/Beverage)

    Overview Incorporated in 1931, Montana State University Bookstore, Inc. (MSU Bookstore), is a student-faculty owned cooperative that serves Montana State University and the surrounding Gallatin Valley community.

    As a student-faculty co-op, MSU Bookstore seeks to provide the lowest possible pricing on textbooks for our students. This is done through rebating the excess profits of previous years’ sales back to our student owners through aggressive textbook discounting.

    Primary responsibilities In this role, the Floor Associate & Merchandise Buyer maintains responsibility for helping with pricing, ordering, receiving, returns, and all other facets of the merchandise process for MSU Bookstore. The Floor Associate & Merchandise Buyer is integral in assisting with maintaining the department budget; and assisting in setting the yearly goals and objectives. The incumbent will be dynamic; having strong interpersonal skills, a desire to learn, educate, and embrace the mission of a not-for-profit, independent, cooperative bookstore.

    This position is responsible for purchasing non logoed gifts, general books, food, beverages, sundries and upholding margin standards set by the MSU Bookstore. To perform this job successfully, an individual must be organized, efficient and able to meet deadlines. The individual must also be able to establish and maintain effective working relationships with co-workers, managers, vendors, University employees, and the public.

    In addition, an enhanced focus on customer service is essential to the success of the store, and, as such, the Floor Associate & Merchandise Buyer will assist customers, be familiar with and visible on the sales floor, and will place customer priorities first at any point in the work day.

    Position responsibilities
  • Responsible for purchasing non logoed gifts, food, beverages, sundries and general reading books
  • Work with Sales and Marketing Manager to hit turn, ROI and sales goals as set by Executive Team
  • Review sales history, ROI and open to buy in planning future inventory assortment
  • Provide customer service on the retail floor
  • Keep up-to-date to current trends as it relates to purchasing
  • Type purchase orders, verify accuracy against order confirmation, verify and approve invoice as set by store purchasing procedure
  • Resolve problems with purchases; discuss defective or unacceptable goods/services with users, vendors, or inspection/quality control personnel to determine source of problem and appropriate corrective action
  • Plan and coordinate general book signings
  • Assist shipping/receiving as needed when product arrives
  • Stock merchandise on sales floor, verify accuracy of pricing
  • Cultivate and maintain a positive and cooperative working relationship with all vendors on behalf of the MSU Bookstore as well as the University
  • Serve as a store advocate and resource
  • Arrange and maintain clean merchandise displays

    Position requirements
  • High School diploma and/or equivalent
  • Commitment to the MSU Bookstore team and mission
  • Ability to build partnerships both in store and on campus
  • Strong communication skills with an emphasis on the ability to communicate the mission of MSU Bookstore to students, faculty, and staff
  • Ability to work independently in a high-stress, fast-paced environment, meeting required deadlines
  • Demonstrated creativity and ability to rapidly adapt/anticipate changing market conditions
  • Strong organizational skills, with the ability to multi-task
  • Demonstrated knowledge of POS systems
  • An established understanding of ROI and open to buy as it relates to retail
  • Ability to work nights and weekends as needed
  • Demonstrated knowledge of Microsoft Office, PC/Apple
  • Ability to lift up to 50 pounds on a regular basis
  • Other duties as assigned

    Preferred requirements
  • Familiarity with POS systems
  • Knowledge/experience using open to buy
  • Willingness to put team above self in all situations
  • Experience working in a 501(c3) non-profit corporation or Co-op
  • Demonstrated understanding of the issues and opportunities facing institutions of higher education and the ability to communicate how MSU Bookstore can help faculty address those areas

    Wage information
    Commensurate with Experience

    Please submit your resume and cover letter to:
    Kathie Sullivan
    125 Strand Union Building
    Bozeman, MT 59717
    kathie.sullivan@montana.edu

    Course Materials Associate:


    Overview Incorporated in 1931, Montana State University Bookstore, Inc. (MSU Bookstore), is a student-faculty owned cooperative that serves Montana State University and the surrounding Gallatin Valley community.
    As a student-faculty co-op, MSU Bookstore seeks to provide the lowest possible pricing on textbooks for our students. This is done through rebating the excess profits of previous years’ sales back to our student owners through aggressive textbook discounting.

    Primary responsibilities
    The Course Materials Associate assists the Course Materials Manager with the overall operation of the department. In this role, the Course Materials Associate maintains responsibility helping with pricing, ordering/receiving, returns, buyback, compliance, and all other facets of the course materials process in MSU Bookstore. The Course Materials Associate also is integral in assisting with maintaining the department budget; and assisting in setting the yearly goals and objectives. The incumbent will be dynamic; having strong interpersonal skills, a desire to learn, educate, and embrace the mission of a not-for-profit, independent, cooperative bookstore.
    In addition, an enhanced focus on customer service is essential to the success of the Course Materials Department, and, as such, the Course Materials Associate will assist customers, be familiar with and visible on the sales floor, and will place customer priorities first at any point in the work day.

    Position requirements
  • High School diploma and/or equivalent
  • Commitment to the MSU Bookstore team and mission
  • Ability to build partnerships both in store and on campus
  • Strong communication skills with an emphasis on the ability to communicate the mission of MSU Bookstore to students, faculty, and staff
  • Ability to work independently in a high-stress, fast-paced environment, meeting required deadlines
  • Demonstrated creativity and ability to rapidly adapt/anticipate changing market conditions
  • Strong organizational skills, with the ability to multi-task
  • Demonstrated knowledge of POS systems
  • Knowledge of HEOA as it applies to the course materials requirements on campus
  • Ability to work nights and weekends as needed
  • Demonstrated knowledge of Microsoft Office, PC/Apple
  • Ability to lift up to 50 pounds on a regular basis
  • Other duties as assigned

    Preferred requirements
  • Familiarity with NetSuite or MBS POS systems
  • Knowledge/experience using VERBA tools
  • Knowledge/experience using Redshelf
  • Willingness to put team above self in all situations
  • Experience working in a 501(c3) non-profit corporation or Co-op
  • Demonstrated understanding of the issues and opportunities facing institutions of higher education and the ability to communicate how MSU Bookstore can help faculty address those areas
  • Demonstrated ability to understand/execute marketplace sourcing of used textbooks

    Salary information
    Commensurate with Experience

    Please submit your resume and cover letter to:

    Kathie Sullivan
    125 Strand Union Building
    Bozeman, MT 59717
    kathie.sullivan@montana.edu

    Temporary Employees:


    MSU Bookstore, Inc. is currently accepting applications for temporary employees to work occasionally through the summer, the fall rush, mid-August through mid-September. The spring rush, December through mid-January, inventory in March and spring textbook buyback, late April through mid-May. Ideal for individuals interested in working occasionally or on an on call basis. 

    Cashiers, door greeters/security, clothing/merchandise clerks and textbook clerk positions are available. These positions require working 8 hour shifts, (including some Saturday shifts), lifting 10-50 lbs. continuously throughout the shift. Starting rate is $9.48/hour. 

    Stop by our customer service desk to pick up an application or download here. Drop off or mail to: MSU Bookstore, Inc., 125 Strand Union, Bozeman, MT 59717-3160. 

    MSU Bookstore, Inc. is a non-profit corporation independent from Montana State University.

    Student Work Study:

    Available positions listed at www.mycatcareers.com

    Download the Application






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