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Full Time Employment

Montana State University Bookstore, Inc. Accounting Technician Overview
Incorporated in 1931, Montana State University Bookstore, Inc. (MSU Bookstore), is a student-faculty owned cooperative that serves Montana State University and the surrounding Gallatin Valley community.

As a student-faculty co-op, MSU Bookstore seeks to provide the lowest possible pricing on textbooks for our students. This is done through rebating the excess profits of previous years’ sales back to our student owners through aggressive textbook discounting.

Primary responsibilities
The Accounting Technician position is responsible for the day-to-day operations of the Accounting Department, and as such, is responsible for preparing and completing the accounting and cash reconciliation and processes that insure MSU Bookstore is maintaining accurate/appropriate controls, balancing accounts, and following GAAP to insure accuracy and completeness of records for MSU Bookstore. Cross-trained in both accounts payable and accounts receivable, the Accounting Technician position is responsible for understanding and completing all necessary accounting procedures in the office. This position reports directly to the Budget Officer and indirectly to the Controller and to the Chief Executive Officer of the corporation. A breakdown of the specifics of the accounts payable (A/P) and accounts receivable (A/R) responsibilities are listed below:

  • Process invoices, charge-backs & credit memos in an organized and timely manner.
  • Verify approval & coding on all invoices and check requests.
  • Pay vendors by monitoring discount opportunities; verifying federal ID numbers; remittance addresses, scheduling and preparing checks; resolve purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos.
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Update and maintain vendor database.
  • Maintain historical records by filing open and paid invoices, charge-backs & credit memos.
  • Reconcile credit card statements.
  • Process expense reports.
  • Development and maintenance of Excel spreadsheets.
  • Resolve invoice and merchandise returns with all departments.
  • Accomplish accounting and organization mission by completing related results in a timely manner.
  • Assist with audit support as necessary.
  • Work with departments and Vendors to resolve account issues when necessary.
  • Create & update 1099s.
  • Process manual checks.

  • Process accounts receivable from batch entries to month-end closings and statement preparation and distribution.
  • Post customer payments by recording cash, checks, and credit card transactions.
  • Verify validity of account discrepancies by obtaining and investigating information from sales, promotions, departments, and customers.
  • Resolve valid or authorized deductions by entering/adjusting approved entries.
  • Balance check cashing drawer daily.
  • Balance cash and prepare bank deposits daily.
  • Process accounts receivables and incoming payments in compliance with financial policies and procedures.
  • Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts receivables data.

    General Office Responsibilities
  • Answer telephones and process & resolve all requests.
  • Provide funds from store safe to cashiers as needed.
  • Process mail/internet orders, telephone orders, and internet orders.
  • Process cash, charge and credit card transactions for office.
  • Open and close accounting area Monday thru Friday & occasional Saturday as well as home football games at stadium.

    Position requirements
  • Bachelor’s degree in Accounting or a related field, or relevant work experience.
  • Demonstrated knowledge of AS400-based accounting systems.
  • Ability to maintain confidential information.
  • Demonstrated knowledge of GAAP.
  • Ability to multi-task.
  • Ability to function in a team environment and to put others above self.

    Preferred requirements
  • Familiarity with MBS POS systems and database platforms.
  • Experience working in a 501(c3) non-profit corporation or Co-op.

    Salary information
  • Commensurate with Experience.

    Temporary Employees:

    MSU Bookstore, Inc. is currently accepting applications for temporary employees to work occasionally through the summer, the fall rush, mid-August through mid-September. The spring rush, December through mid-January, inventory in March and spring textbook buyback, late April through mid-May. Ideal for individuals interested in working occasionally or on an on call basis. 

    Cashiers, door greeters/security, clothing/merchandise clerks and textbook clerk positions are available. These positions require working 8 hour shifts, (including some Saturday shifts), lifting 10-50 lbs. continuously throughout the shift. Starting rate is $9.48/hour. 

    Stop by our customer service desk to pick up an application or download here. Drop off or mail to: MSU Bookstore, Inc., 125 Strand Union, Bozeman, MT 59717-3160. 

    MSU Bookstore, Inc. is a non-profit corporation independent from Montana State University.

    Student Work Study:

    Available positions listed at
    Download the Application

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